About EP2C EnergyEP2C Energy is an engineering and project management French company that offers specialized services in the oil and gas industry. Providing support in various areas such as project management, engineering, procurement, construction management, and commissioning. The company is committed to delivering high-quality services while ensuring safety, innovation, and cost-effectiveness. We have a team of experienced professionals who work closely with clients to understand their needs and provide tailored solutionsPurpose of the Role:Document Control Coordinator services is in charge of managing all the technical and contract information of the Project (technical documentation, interfaces, technical queries, Deviation requests, MOM, reports, communications, etc.). The services will promote the use of the Document Management system within the team and shall interface, internally, with the technical teams (engineering, quality, interfaces) and with the document control coordinators of CONTRACTOR teams.Job Function:Services of Document Controller of the Company Project, based in Paris with the engineering team.In line with the Group Standards (in particular the CR EP PJC 004), ensure the Electronic Data Management System is properly working within the Project and implement the software means to achieve high standard quality electronic information storage.Define and implement the storage workflow of every validated document. Ensure this workflow to make any document available to every user, as per matrix of distribution.Matrix of distribution to be kept up to date, implementing any new document, in conjunction with the Technical requirements (Engineering manager, quality leader, interface leader, etc.).Ensure the required support to users in order the document review is done in due time.Ensure specific trainings (new modules, new versions, etc.) for any user and for new comers, with the support, whenever required, of the New Prodom support Team (from HQs).Lead the exchanges with the Contractors, subcontractors and suppliers, whenever required, to ensure compliance with the DCC procedures and EMDS use.Have a proactive attitude towards the information issuers in order to prepare the recovery/circulation of the information.Monitor progress/deviations of Contractors performance and alert Project Team.Have an interface with the Planning & Reporting Engineer for reporting support.Issue a regular (weekly) reporting (KPIs as per requirement from Project Management) and issue the inputs for the Monthly Report.Ensure interface with the Company project team Document Control Coordinator.In relationship with the IT Department, define and implement the Asset Data set backup strategy. Control that the regular backups are correctly done.Work proactively to extend the good practices of the Document Management to all teams and new members.Regular interface with the NPI Department document controller, reporting and review shall also be organized with headquarters Company experts.Behavioral skills:RigorousClear organization capacitiesGood communication skillsNetworking Autonomy in work organizationHigh pro-activityQualification & Experience:Experience in Oil & Gas business: successful Doc Controller services on an EPCI Project.Excellent knowledge of Electronic Document Management System (EDMS).Expertise of New ProDom (PIMS) and Company Referential (CR EP PJC 004, GS EP PJC 701, GS EP PJC 702, GM EP EXP 044).Advanced knowledge of data processing (preferably access) to generate statistics, KPIs relative to DCC process.Proficiency in English, French is advantageous.
