School Secretary

Key Responsibilities:

Greeting all incoming students, families, and visitors respectfully and professionally.
Answering phone calls in a professional and pleasant manner for the purpose of providing information and creating a good image of the school.
Ensuring an accurate transmission of messages and a proper referral of incoming calls/inquiries.
Working closely with the School Director, the Head of Marketing, and the Office Manager to ensure a smooth and efficient operational flow
Accompanying new parents on the school tour and informing them of the facilities and features of the SABIS® Educational System™.
Assisting the Office Manager / Admissions Officer in providing support to new parents to complete the documentation, explain the system, school policies, rules, and regulations, etc.
Assisting in interviewing students for new admission to KG 1, KG2 & Grade 1 classes. (if and when needed)
Booking appointments for parents with AQCs and preparing relevant documents and information in advance (including student’s profile, infractions, and exam results)
Receiving parent inquiries, transferring them to the person in charge, and following up with Office Manager, AQCs, and/or Student Management Coordinator.
Keeping record of any announcement and schedules for all school activities (SLO® & P.E.), sharing them with parents when needed and answering their queries precisely.
Organizing and maintaining the school records by archiving all related documents and ensuring an accurate data entry into the school systems
Performing such other related tasks or projects as they arise and as delegated by the SABIS® school management

Idea Requirements:

Bachelor degree in a related subject matter and/or equivalent
School Secretary Certificate is a must
Proficiency in the English and Portuguese languages
Communication skills
Pleasant personality
MS Office proficiency
Ability to work within a team